Three-tier system to be introduced in local self govt dept for efficient file management

THIRUVANANTHAPURAM: Local Self Government Department is coming up with a three-tier system for fast file removal and to avoid red tape in files. The officers will be divided into three levels, Operator, Verifier and Approver / Decision Maker. This is in the draft working guidelines of the state and district level offices published prior to the implementation of the local public service by consolidating the five departments. This will also work with the introduction of the public service. This is given in the draft working guidelines of the state and district level offices published prior to the implementation of the local public service by consolidating the five departments. This will also be implemented with the introduction of the public service.

The procedure is that if an application is received at the front office, it will be settled within three persons, including the receiving officer. The officer in charge of the front office will act as the operator and the supervisor will act as the verifier. The approver is the decision-making officer. All files that do not require government policy decision and special technical approval can be settled in this way.

Under the new system, the front office in the Principal Directorate will be supervised by an officer not below the rank of Senior Superintendent and the Postal and Despatch Division will be overseen by an Administrative Assistant. In the district offices, the front office will be staffed by an officer not below the rank of Junior Superintendent and an officer not below the rank of Assistant Director supervises Posts and Despatch Supervision. The draft states that the reports requested from the Directorate should be directly checked and prepared by the concerned officials at the district level and the practice of preparing reports by lower level officials should be stopped.

The announcement of the implementation of the local public service by uniting the five departments will be made on the 19th of this month, which is Panchayat Day. With this, February 19 will become a local day from this year. Panchayat, Urban and Rural Planning, Urban Affairs, Rural Development and Local Engineering Departments are integrated. At the state level, the activities will be coordinated by the Principal Director, Director Urban, Director Rural, Chief Town Planner, Chief Engineer and Additional-Joint Directors. The district offices will be under the Joint Directors. The process of drafting a special rule related to department consolidation is in its final stages. The next cabinet meeting may be consider this issue.